Job Description
We're seeking a detail-oriented Administrative Assistant to join our dynamic team in Houston's bustling Galleria district. As the backbone of our office operations, you'll create seamless workflows while supporting executive leadership and cross-functional teams. This hybrid role offers competitive compensation, comprehensive benefits, and growth opportunities in a fast-paced corporate environment. If you thrive in organized chaos and excel at anticipating needs, we want you!
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare confidential documents, reports, and presentations using MS Office Suite
- Oversee office supply inventory, equipment maintenance, and vendor relationships
- Process invoices, expense reports, and payroll documentation with precision
- Serve as primary point of contact for internal/external communications
- Implement organizational systems for digital and physical records
- Coordinate onboarding processes and training for new hires
Qualifications
- Associate's degree or 3+ years of administrative experience
- Advanced proficiency in MS Office (Outlook, Excel, PowerPoint)
- Proven ability to manage competing priorities under tight deadlines
- Discretion handling confidential information and sensitive matters
- Experience with office management systems (e.g., Asana, Salesforce)
- Exceptional written and verbal communication skills
- Professional demeanor with strong client-facing abilities