Job Description
Are you a highly organized individual looking for a new opportunity in the heart of New York City? Apex Administrative Solutions is currently seeking a motivated Office Assistant to join our growing team.
We are looking for candidates with no prior experience who are eager to learn and grow. If you are reliable, detail-oriented, and ready to start immediately, we want to hear from you!
As an Office Assistant, you will play a crucial role in keeping our office running smoothly. We offer a flexible schedule and a supportive environment where your hard work is recognized.
Responsibilities
- Manage incoming calls and direct inquiries to the appropriate team members professionally.
- Perform general clerical duties including filing, photocopying, and accurate data entry.
- Maintain the cleanliness and organization of the office reception area and common spaces.
- Assist with scheduling appointments and managing calendars using MS Outlook.
- Prepare and distribute internal memos, reports, and marketing materials.
- Handle mail, packages, and deliveries with a high level of confidentiality.
- Support staff with various administrative projects as needed.
Qualifications
- High School Diploma or GED equivalent is required.
- Basic proficiency with Microsoft Office Suite (Word, Excel, Outlook).
- Strong interpersonal and verbal communication skills.
- Ability to multitask effectively in a fast-paced office environment.
- Reliable transportation is a plus.
- Must be available for a flexible work schedule, including occasional evenings.
- A positive attitude and willingness to learn new software quickly.