Job Description
We are seeking a detail-oriented and professional Office Assistant to join our growing team in Indianapolis, IN. As an urgent hiring opportunity, we are looking for motivated individuals who thrive in a fast-paced environment and are ready to contribute immediately.
In this role, you will be the face of our organization, handling front-desk operations and ensuring smooth administrative workflows. If you are organized, reliable, and eager to grow your career in office support, we want to hear from you.
Responsibilities
- Greet and welcome visitors with a professional demeanor, directing them to the appropriate personnel.
- Manage incoming and outgoing communications, including answering phones and routing calls efficiently.
- Perform data entry tasks with high accuracy, maintaining digital and physical records.
- Prepare and organize meeting materials, agendas, and room bookings.
- Assist with inventory management, including ordering office supplies and tracking stock levels.
- Handle general clerical duties such as filing, photocopying, and scanning documents.
- Support the accounting or HR departments with basic reporting as needed.
Qualifications
- High School Diploma or GED required; additional business administration coursework is a plus.
- Proven experience as an Office Assistant, Receptionist, or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask in a busy office setting.
- Reliable internet connection and access to a computer for remote tasks.