Job Description
We are looking for a reliable and detail-oriented Office Assistant to join our dynamic team in the heart of Philadelphia, PA. This is an immediate hire position for a proactive professional who thrives in a fast-paced corporate environment and is ready to contribute from day one.
As an Office Assistant, you will be the backbone of our daily operations, ensuring smooth communication and efficient workflow. We offer a competitive salary, a supportive work culture, and the opportunity to grow within a stable organization.
Why Apply?
- Immediate Start: Join us right away.
- Competitive Pay: Earn $18-$22/hour based on experience.
- Modern Office: Located in Center City Philadelphia.
Responsibilities
- Manage incoming and outgoing communications, including email, phone calls, and mail distribution.
- Perform data entry tasks with high accuracy and maintain organized digital and physical filing systems.
- Prepare meeting agendas, take minutes, and distribute materials for executive meetings.
- Coordinate travel arrangements, hotel bookings, and catering for team events.
- Assist in the procurement of office supplies and manage inventory levels.
- Greet visitors and provide general administrative support to ensure a welcoming office environment.
- Support the HR department with onboarding documents and basic HR inquiries.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Proven experience as an Office Assistant, Administrative Assistant, or Receptionist.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Strong organizational skills with the ability to prioritize multiple tasks effectively.
- Excellent verbal and written communication skills.
- Professional demeanor and a customer-focused attitude.