Job Description
Are you a highly organized professional seeking a rewarding opportunity in a dynamic environment? Apex Administrative Solutions is currently looking for a detail-oriented Office Assistant to join our team in Phoenix, Arizona.
We pride ourselves on providing a supportive culture and offer a flexible schedule designed to help you maintain a healthy work-life balance. If you possess a strong work ethic and are looking for a full-time position with growth potential, we want to meet you.
Why Apply?
- Competitive hourly wage ($22.00 - $28.00).
- Flexible working hours tailored to your needs.
- Comprehensive health benefits package.
- Modern office environment in the heart of the Valley.
- Opportunities for professional development and advancement.
What You'll Do
As the Office Assistant, you will serve as the first point of contact for our clients and employees, ensuring our operations run smoothly and efficiently.
Responsibilities
- General Administration: Manage incoming and outgoing communications, including phone calls, emails, and mail with professionalism and courtesy.
- Document Management: Maintain organized physical and digital filing systems, ensuring accurate record-keeping and easy retrieval of information.
- Scheduling: Coordinate and schedule meetings, appointments, and conference rooms; prepare agendas and take minutes as needed.
- Data Entry & Reporting: Perform accurate data entry into various software systems and generate routine reports for management.
- Inventory Control: Assist with office supply inventory management, placing orders, and restocking supplies to ensure continuity of operations.
- Support: Provide administrative support to various departments, including assisting with event planning, travel arrangements, and special projects.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree in Business Administration or related field is a plus.
- Experience: Proven experience (1-2 years minimum) as an Office Assistant, Administrative Assistant, or in a similar support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with CRM software.
- Communication: Excellent verbal and written communication skills with a focus on professionalism.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced setting.
- Adaptability: Ability to work independently and as part of a team, with a flexible attitude towards changing priorities.