Job Description
Welcome to Horizon Administrative Solutions, where we believe in nurturing talent and fostering growth. We are seeking a dedicated Entry Level Office Assistant to join our vibrant team in San Diego.
As an Office Assistant, you will be the backbone of our daily operations, ensuring our office runs smoothly while learning the ins and outs of administrative excellence. This is a fantastic opportunity for recent graduates or those looking to start their career in a corporate environment.
Why Join Horizon Administrative Solutions?
- Competitive Pay: Earn between $18.00 and $22.00 per hour.
- Growth Opportunities: Clear pathways for professional development and advancement.
- Modern Environment: Work in a collaborative, tech-forward office space.
- Training: Comprehensive onboarding to ensure your success.
We are looking for a self-starter who is eager to learn and contribute to a high-performing team.
Responsibilities
- Manage incoming calls and direct inquiries with a professional and friendly demeanor.
- Perform general clerical duties, including filing, photocopying, scanning, and shredding confidential documents.
- Maintain organized and up-to-date digital and physical filing systems to ensure easy document retrieval.
- Assist with data entry tasks, maintaining accuracy in spreadsheets and databases.
- Greet visitors and provide exceptional customer service to clients and vendors at the front desk.
- Coordinate schedules and manage calendars for management staff.
- Prepare and distribute meeting materials, reports, and memos.
Qualifications
- High school diploma or equivalent required; some college coursework is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Strong attention to detail and excellent organizational skills.
- Excellent verbal and written communication abilities.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Relevant experience in an administrative role is preferred but not required for entry-level applicants.