Job Description
We are looking for a highly organized and detail-oriented Office Assistant to join our team immediately. This role is based in Charlotte, NC, with the flexibility to support our Ohio operations. If you are a proactive professional seeking an urgent opportunity in a fast-paced environment, we want to hear from you.
In this role, you will be the backbone of our administrative operations, ensuring smooth communication and efficient office management. We offer a competitive salary, comprehensive benefits package, and a supportive team culture.
Responsibilities
- General Office Management: Oversee daily office operations, manage inventory, and ensure the reception area is welcoming and organized.
- Administrative Support: Prepare and distribute memos, letters, and reports; manage filing systems and databases with 100% accuracy.
- Communication: Answer multi-line phone systems professionally, screen calls, and route inquiries to the appropriate personnel.
- Scheduling: Coordinate meetings, schedule appointments, and manage calendars for department heads and executives.
- Data Entry: Perform accurate data entry tasks, update CRM systems, and maintain up-to-date employee records.
- Vendor Liaison: Handle incoming mail, process invoices, and coordinate with external vendors for office supplies and services.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or Business Administration certificate preferred.
- Experience: 1-3 years of proven experience in an administrative or office support role.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office equipment (scanners, printers, fax machines).
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong attention to detail and the ability to prioritize multiple tasks in a fast-paced environment.
- Flexibility: Willingness to support operations across Charlotte, NC, and Ohio as needed.