Job Description
We are seeking a highly organized and proactive Office Assistant to join our dynamic team at Apex Corporate Services. This is an urgent hiring opportunity for a dedicated professional who excels in a fast-paced environment. If you are looking for a role where you can make a tangible impact and grow your career, we want to hear from you.
As the Office Assistant, you will be the first point of contact for our visitors, manage daily administrative tasks, and ensure the smooth operation of our office. We offer a competitive salary and a collaborative work culture.
Responsibilities
- Reception Support: Greet visitors warmly, answer phone calls professionally, and manage incoming and outgoing mail.
- Office Management: Maintain office supplies inventory, coordinate facility maintenance requests, and ensure a clean, organized workspace.
- Data Entry & Records: Update and maintain accurate digital databases and organize physical files for quick retrieval.
- Scheduling: Coordinate calendars for team meetings, book conference rooms, and manage travel arrangements for executives.
- Communication: Serve as the primary liaison between departments and external vendors.
- Document Preparation: Prepare reports, memos, and presentations using Microsoft Office Suite.
Qualifications
- High School Diploma or GED required; Associate’s degree in Business Administration is a plus.
- Proven experience as an Office Assistant, Administrative Assistant, or Receptionist.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills with a professional demeanor.
- Excellent time management and multitasking abilities in a busy office setting.
- Ability to work independently with minimal supervision and handle confidential information with discretion.