Job Description
Are you looking for a role that offers a quieter environment and a competitive night shift premium?
Apex Operations Center is seeking a detail-oriented and proactive Night Shift Administrative Assistant to join our dynamic team in San Antonio, TX. In this pivotal role, you will be the backbone of our after-hours operations, ensuring seamless office functionality while enjoying the benefits of a reduced-paced schedule.
We pride ourselves on a modern, high-conversion work culture that values autonomy and efficiency. As a night shift member, you will play a critical role in data entry, client communication, and logistical coordination that keeps our business running smoothly 24/7.
Why Join Us?
- Premium Night Shift Differential: Earn up to $25.00/hr with no commuting during rush hour.
- Modern Work Environment: Work in a tech-forward office designed for productivity and comfort.
- Growth Opportunities: Clear pathways for advancement into Office Management or Operations Coordination.
Responsibilities
- Core Operations Support: Manage high-volume data entry, document processing, and file organization with 99.9% accuracy during night hours.
- Communication Management: Monitor and respond to overnight email inquiries and voicemails, ensuring all stakeholders are updated on urgent matters.
- Scheduling & Coordination: Oversee calendar management for leadership and coordinate logistics for night-shift specific meetings or deliveries.
- Reporting & Analytics: Generate and review nightly operational reports, identifying trends and flagging discrepancies for the day shift team.
- Office Maintenance: Ensure the physical office environment is secure, organized, and fully stocked for the upcoming business day.
- Vendor Liaison: Handle incoming deliveries and coordinate with external vendors for after-hours services.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or certificate in Office Administration is a plus.
- Experience: Minimum of 2 years of administrative experience; experience specifically in a night shift or 24/7 operations environment is highly preferred.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with CRM software.
- Time Management: Demonstrated ability to work independently with minimal supervision and manage multiple priorities in a fast-paced setting.
- Reliability: Must be available to work rotating night shifts, including weekends and holidays as required by business needs.
- Attention to Detail: Exceptional proofreading and error-checking skills.