Job Description
We are seeking a dynamic and detail-oriented Receptionist & Data Entry Specialist to join our growing team in Colorado Springs. In this pivotal role, you will serve as the first point of contact for our clients and visitors, ensuring a welcoming atmosphere while managing essential administrative functions.
This is an immediate hire opportunity for a self-starter who thrives in a fast-paced environment and possesses a blend of front-office charm and back-office efficiency. You will be responsible for maintaining our digital and physical filing systems, managing high volumes of data entry with 99% accuracy, and coordinating daily schedules.
Why Join Us?
- Competitive hourly wage ($18 - $22/hr)
- Modern, collaborative work environment
- Opportunity for growth within the company
- Immediate start available
Responsibilities
- Front Desk Management: Greet and welcome visitors with professionalism, direct inquiries appropriately, and manage incoming phone calls and emails efficiently.
- Data Entry & Records Management: Process invoices, update client databases, and maintain accurate digital and physical filing systems with a high degree of precision.
- Schedule Coordination: Manage calendars, schedule appointments, and coordinate travel arrangements for the executive team.
- Administrative Support: Prepare meeting materials, take minutes, and assist in the preparation of reports and presentations.
- Inventory & Supplies: Monitor office supply levels and place orders as needed to ensure smooth daily operations.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree in Business Administration is a plus.
- Experience: Proven experience in a receptionist or administrative support role, specifically with data entry.
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with CRM software.
- Soft Skills: Excellent verbal and written communication skills, with a polished and professional demeanor.
- Attributes: Strong organizational skills, ability to multitask effectively, and a high attention to detail.