Job Description
Are you organized, detail-oriented, and looking for a night shift opportunity in Nashville, TN? We are currently seeking a dedicated Administrative Assistant to join our 24/7 operations team. This is an immediate hiring opportunity for a professional who thrives in a fast-paced environment and can ensure seamless administrative support during the evening hours.
In this critical role, you will be the backbone of our night operations, ensuring that communication flows smoothly and that all documentation is managed with the highest level of accuracy. If you are ready to start immediately and contribute to a dynamic team, we want to hear from you.
Why Join Us?
- Immediate Start Available
- Competitive Night Shift Differential
- Comprehensive Benefits Package
- Modern Work Environment
Responsibilities
- Manage and screen incoming communications, emails, and inquiries during night operations hours.
- Process and verify invoices, expense reports, and purchase orders with strict attention to detail.
- Perform data entry and maintain accurate digital and physical filing systems for after-hours documentation.
- Coordinate and schedule meetings and conference calls for senior leadership during the evening shift.
- Prepare nightly operational reports and distribute them to the appropriate stakeholders.
- Assist with facility access control, security checks, and visitor management procedures.
- Provide general administrative support to the night shift team, including supply management and equipment troubleshooting.
Qualifications
- High school diploma or GED required; Associate’s degree or certification in Business Administration preferred.
- Minimum of 2 years of experience in an administrative support or office management role.
- Must be available to work rotating night shifts (e.g., 10:00 PM – 6:00 AM or 11:00 PM – 7:00 AM).
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills.
- Ability to work independently with minimal supervision and solve problems quickly.
- Reliable transportation is required.