Job Description
Are you a detail-oriented professional looking for a local opportunity in Virginia? Apex Administrative Solutions is currently hiring a dedicated Local Office Assistant to join our team immediately. We are looking for someone who thrives in a fast-paced environment and is ready to make an immediate impact.
In this role, you will serve as the backbone of our daily operations, ensuring that our office runs smoothly and efficiently. We offer a competitive pay structure, a supportive work environment, and the chance to grow within a reputable local company.
Responsibilities
- Manage incoming and outgoing communications, including emails, faxes, and phone calls, ensuring a professional first impression for all visitors.
- Perform accurate data entry and maintain organized digital and physical filing systems for easy retrieval.
- Coordinate internal meetings, schedule appointments, and manage the office calendar.
- Prepare and distribute reports, invoices, and correspondence with a high degree of accuracy.
- Handle front desk duties, greet clients and vendors, and direct inquiries appropriately.
- Order and restock office supplies to ensure operational readiness.
- Assist with basic bookkeeping tasks and expense reporting as needed.
Qualifications
- High school diploma or equivalent; Associate’s degree in Business Administration preferred.
- Proven experience as an Office Assistant, Administrative Clerk, or Receptionist in a local office setting.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Strong verbal and written communication skills with a focus on professionalism.
- Exceptional organizational skills and the ability to multitask effectively.
- Reliable transportation and the ability to work a standard 40-hour work week.