Job Description
Join our dynamic Boston team as a Local Office Assistant and become the backbone of our daily operations! We're seeking a highly organized professional to ensure seamless office functionality in the heart of downtown Boston. This immediate opening offers competitive compensation, comprehensive benefits, and growth opportunities within a supportive environment. If you thrive in fast-paced settings and excel at multitasking, we want to hear from you!
Responsibilities
- Manage front desk operations including greeting visitors, answering phones, and sorting mail
- Coordinate calendars, schedule meetings, and maintain executive appointment systems
- Process invoices, expense reports, and purchase orders with precision
- Order and maintain office supplies, equipment, and facilities
- Support HR functions including onboarding, records management, and compliance
- Collaborate with cross-functional teams on administrative projects
- Implement digital filing systems and document management protocols
Qualifications
- Associate's degree or 3+ years administrative experience required
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Experience with office equipment (copiers, scanners, phone systems)
- Ability to handle confidential information with discretion
- Proactive problem-solving and adaptability to changing priorities
- Valid driver's license preferred for occasional errands