Job Description
Launch your career in office administration with our dynamic team! We're seeking a detail-oriented Data Entry Specialist to join our growing Phoenix-based firm. This entry-level position offers comprehensive training and career advancement opportunities for motivated individuals. You'll be the backbone of our operations, ensuring data integrity across multiple platforms while supporting executive teams with essential administrative tasks. Enjoy competitive benefits, flexible scheduling, and a collaborative work environment designed for professional growth.
Responsibilities
- Accurately input, update, and maintain data in CRM and ERP systems with 99%+ precision
- Process high-volume transactions including invoices, contracts, and client records
- Generate daily, weekly, and monthly operational reports using Excel and proprietary software
- Manage digital filing systems and document lifecycle protocols
- Coordinate calendars, schedule appointments, and arrange travel for department heads
- Assist with onboarding processes including new hire paperwork and system access
- Perform quality assurance checks on all entered data and correct discrepancies
- Support cross-functional teams with ad-hoc administrative projects
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 6 months data entry experience or relevant internship
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Typing speed of 45+ WPM with 95%+ accuracy
- Familiarity with data privacy regulations (HIPAA/FERPA a plus)
- Strong organizational skills with ability to prioritize tasks
- Excellent verbal and written communication abilities
- Ability to work independently in a fast-paced environment