Job Description
Join our dynamic team as a Local Administrative Assistant in Oakland, CA! We're urgently seeking a detail-oriented professional to support daily operations with a flexible schedule. This is an opportunity to make an immediate impact in a fast-paced government environment. Enjoy competitive compensation, comprehensive benefits, and a supportive workplace culture.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications including phone calls, emails, and walk-in inquiries
- Prepare, edit, and distribute official documents, reports, and correspondence
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process administrative tasks including reimbursements, purchase orders, and vendor invoices
- Coordinate facility logistics including meeting room bookings and equipment management
- Support project coordination by tracking deadlines and compiling progress reports
Qualifications
- Minimum 2 years of administrative experience in government or municipal setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with confidential data handling and HIPAA/GDPR compliance
- Ability to work independently with minimal supervision
- Flexibility to adjust hours based on departmental needs
- Associate degree in Business Administration or related field preferred