Job Description
Join our dynamic team in Jacksonville as a Local Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to manage daily office functions, support leadership, and ensure seamless workflow execution. This full-time role offers immediate opportunities for career growth in a supportive environment where your contributions directly impact our success. If you thrive in fast-paced settings and excel at multitasking, apply today to start your journey with us!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications via phone, email, and in-person with professionalism
- Prepare, edit, and distribute confidential documents and reports
- Oversee office inventory, procurement, and vendor relationship management
- Maintain digital filing systems and ensure data accuracy across platforms
- Assist in onboarding new hires and training administrative protocols
- Support special projects including event coordination and report compilation
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 3+ years of administrative experience in office environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to manage competing priorities with strict attention to detail
- Discretion handling confidential information and sensitive matters
- Proven problem-solving and adaptability in changing situations