Job Description
Join our dynamic team as a flexible Administrative Assistant in the heart of San Jose! We're seeking a highly organized professional to support our operations with daily pay and customizable scheduling. Perfect for work-life balance seekers, this role offers competitive compensation while maintaining professional excellence. Enjoy the freedom to structure your week around personal commitments without sacrificing career growth.
Responsibilities
- Manage calendars, scheduling, and travel arrangements for department leadership
- Handle confidential correspondence, reports, and data entry with precision
- Coordinate virtual/in-person meetings and prepare meeting materials
- Process invoices, expense reports, and purchase orders efficiently
- Act as primary point of contact for internal/external communications
- Maintain digital filing systems and document management protocols
- Support special projects with ad-hoc administrative tasks
Qualifications
- Minimum 2 years administrative support experience in fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional written/verbal communication and interpersonal skills
- Ability to multitask with strong attention to detail
- Flexibility to work during core business hours (9 AM - 5 PM)
- Experience with scheduling tools (Calendly, Google Calendar)
- Proven ability to handle confidential information with discretion