Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Los Angeles! This critical role ensures seamless operations during evening hours while supporting data integrity across departments. We're seeking a meticulous professional to maintain our digital infrastructure and deliver exceptional administrative support. Enjoy competitive pay, flexible scheduling, and growth opportunities in a collaborative environment.
Responsibilities
- Accurately enter, update, and maintain confidential data in CRM and ERP systems
- Manage nightly report generation and cross-departmental data reconciliation
- Coordinate international communications across time zones via email and video conferencing
- Oversee document scanning, indexing, and digital archival processes
- Support department heads with scheduling, travel arrangements, and expense tracking
- Implement data security protocols and HIPAA compliance measures
- Prepare nightly operational summaries for senior leadership review
Qualifications
- 3+ years administrative experience with advanced data entry proficiency
- Expertise in Microsoft Office Suite (Excel pivot tables, Access databases)
- Proven ability to handle confidential information with discretion
- Exceptional typing speed (70+ WPM) with 99.8% accuracy
- Strong problem-solving skills for troubleshooting data discrepancies
- Experience with Salesforce or similar CRM platforms
- Ability to work independently during night shift hours (10 PM - 6 AM)
- Associates degree in Business Administration or related field preferred