Job Description
Join our dynamic team at Innovate Solutions Group as an Office Assistant in San Jose! We're urgently hiring for a flexible-schedule position perfect for organized professionals who thrive in fast-paced environments. Enjoy competitive compensation, comprehensive benefits, and the opportunity to grow within our forward-thinking organization.
As the heart of our office operations, you'll ensure seamless daily workflows while supporting cross-functional teams. Our culture values work-life balance, offering hybrid work options and adjustable hours to accommodate your lifestyle.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executives
- Handle incoming communications (phone, email, mail) with professionalism and efficiency
- Maintain organized filing systems (digital and physical) for critical documents
- Process invoices, expense reports, and payroll documentation accurately
- Coordinate office inventory, supplies, and equipment maintenance
- Support onboarding processes for new team members
- Assist with event planning and coordination for company activities
Qualifications
- Minimum 2 years of office administration experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Experience with office management software (e.g., QuickBooks, Asana)
- Proven problem-solving skills with a proactive mindset