Job Description
Join our dynamic team as a Local Administrative Assistant in Philadelphia! We're seeking a highly organized professional to support daily operations in a fast-paced environment. This urgent hiring opportunity offers competitive compensation and immediate start. Ideal candidates will thrive in multitasking scenarios while maintaining exceptional attention to detail. Enjoy a collaborative workplace with growth opportunities and comprehensive benefits package.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and documents
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process expense reports, invoices, and purchase orders accurately
- Coordinate office supplies inventory and vendor relationships
- Support event planning and logistics for company functions
- Assist with onboarding new administrative staff
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to prioritize tasks in high-pressure situations
- Experience with office equipment (copiers, scanners, phone systems)
- Knowledge of basic accounting principles preferred
- Ability to maintain confidentiality and handle sensitive information
- Philadelphia-based candidates only (no remote work)