Job Description
Join our dynamic team as a Local Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to support our government office in downtown Chicago. This full-time role offers immediate hiring for candidates who thrive in fast-paced environments and excel at multitasking. Enjoy competitive benefits, professional development opportunities, and the chance to make a tangible impact in our community. If you're passionate about administrative excellence and ready to hit the ground running, apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare, edit, and distribute official documents, reports, and presentations
- Maintain accurate digital and physical filing systems for department records
- Assist with budget tracking, expense reports, and procurement processes
- Coordinate office logistics, including supplies, equipment, and vendor relationships
- Support event planning and community outreach initiatives
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of administrative support experience in a government or corporate setting
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Proven problem-solving skills and adaptability to changing priorities