Job Description
Join our dynamic team as an Administrative Assistant specializing in data entry for the California State Government Services department. This pivotal role ensures accurate record-keeping and seamless administrative operations across public service initiatives. We seek a detail-oriented professional to maintain critical databases, process confidential documents, and support departmental excellence in compliance with state regulations. Enjoy competitive benefits, professional development opportunities, and the chance to contribute directly to California's public service mission.
Responsibilities
- Maintain and update critical databases with 99.9% accuracy for public records management
- Process and verify sensitive documents including permits, applications, and compliance reports
- Generate monthly performance reports using advanced Excel functions and pivot tables
- Coordinate interdepartmental communications and calendar management for executive staff
- Implement data security protocols for confidential state records and personal information
- Train new staff on data entry procedures and departmental software systems
- Support document scanning, filing, and retrieval using state-mandated record-keeping systems
Qualifications
- Minimum 2 years professional data entry experience with 10,000+ keystrokes per minute
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and database management tools
- Knowledge of California state record-keeping regulations (Public Records Act)
- Associate's degree in Business Administration or related field required
- Experience with government compliance documentation and FOIA requests
- Exceptional attention to detail with proven error reduction in data handling
- Ability to maintain confidentiality and handle sensitive information