Job Description
Join our dynamic team at Oakland City Hall as a Local Administrative Assistant! We're urgently hiring detail-oriented professionals to support our community-focused initiatives. Enjoy a flexible schedule while making a direct impact on local governance and citizen services. This hybrid role offers competitive compensation and growth opportunities within a supportive environment.
Responsibilities
- Manage calendars, coordinate meetings, and arrange travel for department heads
- Process administrative documents, including permits, licenses, and public records
- Serve as primary point of contact for citizen inquiries via phone, email, and in-person
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist in budget tracking, expense reports, and procurement processes
- Coordinate cross-departmental communications and event logistics
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years administrative support experience in government/nonprofit sector preferred
- Proficiency in Microsoft Office Suite and document management systems
- Exceptional written and verbal communication skills
- Ability to manage multiple priorities with flexible scheduling availability
- Knowledge of Oakland municipal processes a strong plus