Job Description
Join our dynamic team as a Local Administrative Assistant and become the backbone of our Chicago operations! We're seeking a highly organized professional to support our municipal services with exceptional administrative excellence. Enjoy a flexible schedule while making a tangible impact in your community. This full-time role offers competitive compensation, comprehensive benefits, and opportunities for professional growth within Illinois' premier public service organization.
Responsibilities
- Manage calendars, coordinate meetings, and maintain executive schedules with precision
- Handle confidential correspondence, records management, and document processing
- Provide exceptional customer service to residents, stakeholders, and government officials
- Process administrative tasks including payroll assistance, procurement, and expense reporting
- Coordinate facility operations and office logistics across multiple departments
- Support event planning and community outreach initiatives
- Utilize municipal software systems for data entry and reporting compliance
Qualifications
- Minimum 2 years of administrative experience in government or municipal settings
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to manage sensitive information with discretion and professionalism
- Flexible availability to accommodate evening/weekend events as needed
- Associate's degree in Business Administration or related field preferred
- Experience with Chicago municipal systems a plus