Job Description
We are seeking a highly skilled Local Administrative Assistant to join our dynamic team in New York City. This full-time position offers immediate hiring for a professional who excels in multitasking, organization, and client relations. You will be the backbone of our office operations, ensuring seamless daily functions while supporting senior staff with precision and confidentiality. Our ideal candidate thrives in a fast-paced environment and possesses exceptional communication skills.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Oversee office supplies inventory and procurement processes
- Assist with onboarding new hires and orientation procedures
- Support department heads with project coordination and deadline tracking
- Maintain accurate digital and physical filing systems
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years in office administration or executive support role
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management abilities
- Strong written and verbal communication skills
- Ability to maintain confidentiality and exercise discretion
- Experience managing calendars for multiple executives