Job Description
Join the dynamic team at Apex Business Solutions as a Full-Time Office Assistant. We are looking for a highly organized and proactive individual to manage our daily operations and provide essential administrative support. This role offers a flexible schedule and the opportunity to work in a fast-paced environment in San Jose.
In this position, you will be the face of our company, ensuring smooth operations and assisting with various projects. We value integrity, efficiency, and a positive attitude. If you are ready to take the next step in your administrative career, we want to hear from you.
Responsibilities
- Manage and organize the front desk reception area and greet visitors with a professional demeanor.
- Schedule, coordinate, and confirm appointments and meetings using digital calendars.
- Handle incoming and outgoing communications, including phone calls, emails, and mail.
- Assist with data entry, document filing, and maintaining accurate digital records.
- Order and maintain office supplies and inventory levels.
- Support team members with ad-hoc administrative tasks and special projects.
Qualifications
- High school diploma or equivalent; Associate’s degree preferred.
- 1-2 years of experience in an office or administrative support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong verbal and written communication skills.
- Excellent time management and organizational abilities.
- Ability to adapt to changing priorities and work independently.