Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant and enjoy the perfect work-life balance in the heart of New York City! We're seeking a highly organized professional to support our executives with seamless administrative operations. This part-time role offers adaptable hours (25-30 hrs/week) with morning or afternoon scheduling options. If you're detail-oriented, tech-savvy, and thrive in fast-paced environments, we want you to grow with us!
Our competitive compensation package includes hourly pay, health benefits for part-time employees, and opportunities for professional development. Work in a modern office with skyline views and collaborate with industry leaders.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across multiple time zones
- Handle confidential correspondence, emails, and communications with professionalism and discretion
- Prepare and edit complex documents, presentations, and reports using Microsoft Office Suite
- Coordinate travel arrangements, expense reports, and logistics for executive team
- Maintain digital and physical filing systems with meticulous attention to detail
- Act as primary point of contact for internal/external stakeholders with polished communication skills
- Support special projects including event coordination and data management initiatives
Qualifications
- Associate's degree or equivalent administrative experience (3+ years preferred)
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Discretion and proven ability to handle sensitive information
- Strong written and verbal communication skills
- Adaptability to changing priorities and flexible work schedules
- Experience with calendar management tools (Calendly, Outlook)
- Proficiency in office equipment (copiers, scanners, multi-line phone systems)