Job Description
Are you organized, reliable, and looking for a rewarding weekend opportunity? Apex Operations Group is seeking a dedicated Weekend Administrative Assistant to join our dynamic team in Tampa, Texas. We pride ourselves on delivering exceptional service, and we need an efficient professional to help us maintain our high standards during our busy weekend operations.
In this role, you will be the first point of contact for our team, ensuring smooth daily operations and providing critical support to our management staff. If you are ready for immediate hiring and want to work in a fast-paced environment, we want to hear from you.
Responsibilities
- Front Desk Management: Greet and welcome visitors, answer multi-line phones, and manage incoming and outgoing correspondence professionally.
- Record Keeping: Maintain accurate electronic and physical filing systems, ensuring documents are organized and easily accessible.
- Data Entry: Input and update customer and employee data into our CRM and internal databases with high accuracy.
- Scheduling: Coordinate meeting rooms, manage calendars, and assist with scheduling appointments for the weekend staff.
- Office Support: Handle incoming mail, prepare shipments, and assist with basic inventory management as needed.
- Customer Service: Address inquiries from clients and vendors in a friendly, efficient manner.
Qualifications
- Education: High school diploma or GED required; additional administrative certification is a plus.
- Experience: Previous experience as an administrative assistant, receptionist, or office clerk is preferred.
- Availability: Must be available to work weekend shifts (e.g., Saturday and Sunday).
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Reliability: Proven ability to manage time effectively and work independently with minimal supervision.