Job Description
Join our dynamic team at Apex Global Solutions as a Flexible Schedule Administrative Assistant! We're seeking a highly organized professional to provide seamless operational support while enjoying a customizable work schedule. This role is perfect for individuals seeking work-life balance without compromising on impact. You'll be the backbone of our Los Angeles office, ensuring daily operations run smoothly while supporting executive teams with precision and professionalism.
We offer competitive compensation, comprehensive benefits, and a collaborative environment where your contributions are valued. If you thrive in fast-paced settings and excel at multitasking, apply today to become part of our innovative family!
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate meetings across multiple time zones
- Handle incoming communications including emails, calls, and correspondence with professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Maintain digital and physical filing systems ensuring data accuracy and accessibility
- Coordinate office logistics including travel arrangements, event planning, and vendor management
- Assist with onboarding processes, new hire paperwork, and HR administrative tasks
- Support budget tracking, expense reports, and invoice processing for departmental needs
Qualifications
- Associate's degree or equivalent administrative experience required; bachelor's preferred
- 3+ years of progressive administrative support experience in corporate environments
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Proven experience handling confidential information with discretion and integrity
- Strong written and verbal communication skills with polished business etiquette
- Ability to work independently with minimal supervision while collaborating effectively
- Flexibility to adapt schedule based on business needs (20-30 hours/week)