Job Description
Join our dynamic team as the face of our Portland headquarters! We're urgently seeking a polished Executive Receptionist to deliver exceptional first impressions while managing complex administrative operations. This hybrid role offers competitive compensation, comprehensive benefits, and opportunities for growth in a collaborative environment. If you thrive in fast-paced settings and excel at multitasking, we want to meet you!
Responsibilities
- Manage multi-line phone system with 50+ daily calls, screening and routing inquiries
- Coordinate executive calendars, scheduling meetings across 3 time zones
- Oversee visitor protocol including badge issuance and conference room coordination
- Process incoming/outgoing mail and manage inventory of office supplies
- Support HR initiatives including new hire onboarding and document management
- Collaborate with administrative team on special projects and event planning
Qualifications
- 3+ years receptionist or administrative support experience
- Proficiency in Microsoft Office Suite and scheduling software
- Exceptional verbal/written communication skills
- Ability to maintain composure in high-pressure situations
- Discretion handling confidential information
- Associate's degree or relevant certification preferred