Job Description
Launch your career in office administration with Innovate Solutions Inc. We're seeking a motivated Administrative Assistant to join our Portland team. No prior experience required—just a passion for organization and a willingness to learn! This entry-level role offers comprehensive training and growth opportunities in a dynamic, collaborative environment. You'll be the backbone of our office, supporting daily operations and contributing to our mission of excellence.
Our ideal candidate thrives in fast-paced settings, values precision, and embraces continuous learning. If you're detail-oriented, tech-savvy, and ready to build professional skills, we want to hear from you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executives and teams
- Handle incoming communications (calls, emails, mail) with professionalism and timeliness
- Perform data entry, maintain digital filing systems, and ensure document accuracy
- Assist in preparing reports, presentations, and correspondence using Microsoft Office Suite
- Manage office inventory, order supplies, and coordinate facility maintenance
- Support onboarding processes and assist with new hire paperwork
- Collaborate with cross-functional teams to ensure seamless operations
Qualifications
- No prior experience required—open to recent graduates and career changers
- High school diploma or equivalent; associate's degree preferred
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace
- Exceptional written and verbal communication skills
- Strong organizational abilities with meticulous attention to detail
- Ability to multitask and prioritize in a deadline-driven environment
- Proactive problem-solving approach and willingness to learn new systems