Job Description
Join our vibrant San Diego team as an Executive Office Assistant and become the backbone of our fast-paced operations. We're seeking a polished professional to provide exceptional administrative support to our leadership team. This hybrid role combines in-office collaboration with remote flexibility, offering an opportunity to grow within a dynamic environment. Enjoy competitive compensation, comprehensive benefits, and a culture that values work-life balance. If you're detail-oriented, tech-savvy, and thrive in collaborative settings, we want to meet you!
Responsibilities
- Manage complex calendars, coordinate meetings, and arrange domestic/international travel logistics
- Prepare executive correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office inventory management, vendor relationships, and procurement processes
- Serve as primary point of contact for internal/external communications and client inquiries
- Coordinate office events, team-building activities, and executive travel arrangements
- Maintain confidential records and ensure compliance with data protection protocols
- Streamline administrative workflows and implement process improvements
Qualifications
- 3+ years of progressive administrative support experience in professional settings
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Proven experience handling confidential information with discretion
- Strong written and verbal communication skills
- Associate degree or relevant certification preferred
- Experience with CRM systems (Salesforce) and office management software
- Ability to work independently and as part of a collaborative team