Job Description
Join our dynamic team as a Night Shift Administrative Assistant at Coastal Business Solutions. This premium opportunity offers a competitive salary and supportive environment for dedicated professionals seeking after-hours flexibility. You'll be the backbone of our operations, ensuring seamless office functionality while our day team rests. Enjoy modern amenities and a collaborative atmosphere where your organizational skills truly shine.
Responsibilities
- Manage incoming communications via phone, email, and digital platforms during night hours
- Coordinate complex scheduling and calendar management for executive team
- Process confidential documents with precision and maintain digital filing systems
- Support payroll processing and expense report reconciliation
- Oversee office inventory procurement and vendor relationship management
- Prepare comprehensive reports and presentations for morning leadership briefings
- Facilitate seamless shift handover protocols to day team operations
Qualifications
- Minimum 3 years administrative support experience in fast-paced environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven experience with scheduling software (Calendly, Doodle)
- Ability to maintain strict confidentiality with sensitive data
- Strong problem-solving and multitasking capabilities
- Associates degree in Business Administration or related field preferred
- Experience with QuickBooks or similar accounting software