Job Description
Join our dynamic Oakland team as an Executive Administrative Assistant and become the backbone of our thriving business operations. We're seeking a highly organized professional to support our executives with precision and excellence. This role offers competitive compensation, comprehensive benefits, and opportunities for growth in a collaborative environment. If you thrive in fast-paced settings and possess exceptional multitasking abilities, we want to hear from you.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Oversee office inventory management, procurement processes, and vendor relationships
- Act as primary point of contact for internal and external communications
- Coordinate departmental meetings, events, and logistics
- Maintain digital filing systems with strict attention to confidentiality
- Provide onboarding support for new hires and training for office procedures
Qualifications
- Associate's degree or equivalent professional certification (Bachelor's preferred)
- Minimum 3 years of executive administrative support experience
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with minimal supervision
- Experience with calendar management and travel booking systems
- Strong attention to detail and discretion when handling confidential information