Job Description
Are you a proactive and detail-oriented individual looking to launch your career in the heart of Detroit? Apex Administrative Services is seeking a dynamic Entry-Level Receptionist to join our growing team. This is an excellent opportunity to develop your professional skills in customer service and data entry while working in a modern, fast-paced corporate environment.
We pride ourselves on providing top-tier administrative support to our clients. As a Receptionist, you will be the face of our organization, ensuring a welcoming atmosphere while managing essential administrative functions. We value reliability, accuracy, and a positive attitude.
Responsibilities
- Manage the front desk operations, including greeting visitors, answering multi-line phone systems, and directing inquiries to the appropriate departments with a professional demeanor.
- Perform accurate and timely data entry tasks using Microsoft Office Suite and proprietary databases to maintain up-to-date client records and inventory.
- Sort and distribute incoming mail, manage incoming faxes, and prepare outgoing packages for courier delivery.
- Schedule appointments and maintain the company calendar, coordinating with internal staff to ensure seamless operations.
- Assist with inventory management for office supplies and report low stock levels promptly to the procurement team.
- Handle customer inquiries via email and in person with a focus on resolving issues efficiently and professionally.
- Collaborate with the administrative team to streamline office workflows and improve overall efficiency.
Qualifications
- High School Diploma or GED required; Associate’s degree in Business Administration or related field is a plus.
- Basic computer proficiency, including Microsoft Word, Excel, and Outlook (data entry speed and accuracy are essential).
- Excellent verbal and written communication skills with a professional telephone manner.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Reliable transportation and punctuality are mandatory.
- A positive attitude and willingness to learn new administrative systems and software.
- Ability to stand for extended periods and lift up to 20 lbs occasionally.