Job Description
Join our dynamic team at Metropolitan Business Solutions as an Entry-Level Receptionist and become the face of our thriving downtown New York office. This is an exceptional opportunity for motivated individuals to launch their administrative career in a fast-paced corporate environment. We offer comprehensive training, career advancement pathways, and a collaborative workplace culture that values professional growth. Enjoy competitive benefits including health insurance, paid time off, and professional development stipends.
Our ideal candidate is a polished professional with excellent communication skills and a passion for creating exceptional first impressions. You'll be the first point of contact for clients, visitors, and executives, requiring poise, multitasking abilities, and meticulous attention to detail. We provide extensive onboarding and mentorship to ensure your success in this foundational role.
Responsibilities
- Manage professional front desk operations including greeting visitors, answering multi-line phone systems, and sorting/distributing mail
- Coordinate executive calendars, schedule meetings, and arrange domestic/international travel logistics
- Process incoming/outgoing correspondence and maintain accurate filing systems (both digital and physical)
- Assist with office supply inventory management, equipment maintenance, and vendor coordination
- Support administrative projects including document preparation, data entry, and report compilation
- Collaborate with departments to coordinate catering, meeting setups, and special events
- Uphold company standards for security protocols, visitor confidentiality, and emergency procedures
Qualifications
- High school diploma or equivalent required; associate's degree preferred
- 1+ years of customer service or administrative experience preferred (internships acceptable)
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and Google Workspace
- Exceptional verbal/written communication skills with professional phone etiquette
- Strong organizational abilities with attention to detail and time management skills
- Ability to multitask in a fast-paced environment while maintaining composure
- Positive attitude and willingness to learn new systems and procedures
- Reliability and punctuality with consistent attendance record