Job Description
Are you organized, detail-oriented, and looking to launch a rewarding career in a dynamic corporate environment? Capital Administrative Services is seeking a motivated Office Assistant to join our supportive team in Washington, DC. We pride ourselves on being an equal opportunity employer and are specifically looking for enthusiastic individuals who are ready to learn and grow.
While prior professional experience is not mandatory, we are looking for candidates who possess a strong work ethic, excellent communication skills, and a willingness to go above and beyond. This is an exceptional opportunity to gain hands-on experience in office management, administrative support, and client relations within a prestigious setting.
Responsibilities
- Greeting and Directing: Welcome visitors and guests to the office with a professional demeanor, directing them to the appropriate personnel.
- Phone Support: Answer incoming calls in a polite and efficient manner, taking accurate messages or routing calls to the correct department.
- Administrative Tasks: Perform general clerical duties including copying, filing, scanning, and data entry with high accuracy.
- Calendar Management: Assist in scheduling appointments, meetings, and maintaining the executive calendar.
- Office Maintenance: Monitor office supplies and place orders to ensure the workspace remains organized and fully stocked.
- Document Preparation: Prepare, compile, and distribute reports, memos, invoices, and correspondence.
- Customer Service: Provide assistance to clients and staff members regarding inquiries and office procedures.
Qualifications
- Education: High School Diploma or GED required.
- Experience: No prior professional experience necessary; we provide on-the-job training.
- Computer Skills: Basic proficiency with Microsoft Office Suite (Word, Excel, Outlook) is preferred but not required.
- Communication: Excellent verbal and written communication skills.
- Organization: Strong attention to detail and the ability to multitask in a fast-paced environment.
- Professionalism: A clean, professional appearance and a positive attitude.
- Reliability: Ability to work full-time hours with punctuality.