Job Description
We are looking for a detail-oriented Receptionist & Data Entry Clerk to join our growing team in Tampa, Florida. In this pivotal role, you will serve as the first point of contact for our clients and visitors while managing critical data entry operations. If you possess a professional demeanor, excellent typing skills, and a passion for organization, we want to meet you.
Our ideal candidate thrives in a fast-paced office environment and can seamlessly switch between managing the front desk and maintaining our digital records. This is a full-time opportunity with a competitive salary and a supportive work culture.
Responsibilities
- Greet and Welcome Guests: Provide a warm and professional reception experience for all visitors, clients, and vendors arriving at our Tampa office.
- Accurate Data Entry: Input, update, and maintain accurate records in our CRM and internal databases with a high degree of precision.
- Phone Management: Answer incoming calls professionally, screen them, and route them to the appropriate department or take detailed messages.
- Administrative Support: Assist with filing, scheduling appointments, and managing the company calendar to ensure smooth operations.
- Mail and Distribution: Sort and distribute incoming mail, packages, and internal documents efficiently.
- Inventory Management: Monitor office supplies and place orders as needed to ensure the reception area is always stocked.
Qualifications
- High School Diploma: Minimum requirement; some college or vocational training in business administration is preferred.
- Experience: Previous experience as a receptionist or in a data entry role is highly desirable.
- Typing Speed: Proficient typing skills with a minimum speed of 45 WPM.
- Software Proficiency: Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook) and data management software.
- Communication: Excellent verbal and written communication skills with a polished, professional tone.
- Attention to Detail: Strong organizational skills and the ability to detect errors in data entry.