Job Description
Are you ready to kickstart your professional career? Apex Administrative Services is currently hiring an enthusiastic and organized Entry Level Office Assistant in Jacksonville, FL. We are looking for individuals who are eager to learn, reliable, and ready to contribute to a high-performing team.
In this role, you will play a crucial role in ensuring our daily operations run smoothly. Whether it is managing incoming communications, organizing files, or assisting senior staff with administrative tasks, you will gain invaluable experience in the corporate world.
Why join us?
- Comprehensive training provided for all new hires.
- Opportunity for rapid career advancement.
- Supportive and collaborative work environment.
Responsibilities
- Answer and direct incoming phone calls and greet visitors in a professional manner.
- Perform general clerical duties including data entry, filing, and scanning documents.
- Maintain and update physical and electronic filing systems.
- Assist with scheduling appointments and managing calendars for management.
- Prepare internal and external correspondence, including emails and memos.
- Order and track office supplies and manage inventory levels.
- Support the team with various ad-hoc projects as needed.
Qualifications
- High school diploma or GED is required; Associate degree or relevant coursework is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong attention to detail and the ability to multi-task in a fast-paced environment.
- Excellent verbal and written communication skills.
- Professional demeanor and a positive attitude.
- Ability to work independently with minimal supervision.