Job Description
Welcome to Charm City Admin Solutions, where your administrative career begins. We are seeking a friendly and organized Entry-Level Receptionist to join our growing team in the vibrant heart of Baltimore. If you are looking for a professional environment where you can learn, grow, and make a great first impression, this is the role for you.
As the first point of contact for our clients and partners, you will play a crucial role in shaping our company image. We pride ourselves on a collaborative culture that values communication, efficiency, and a positive attitude.
Responsibilities
- Front Line Support: Greet and welcome visitors warmly, ensuring a professional and welcoming first impression for all guests.
- Communication Hub: Answer incoming calls professionally, route inquiries, and take accurate messages.
- Administrative Tasks: Manage incoming and outgoing mail, distribute correspondence, and handle incoming faxes.
- Scheduling: Assist with calendar management, meeting room bookings, and scheduling appointments.
- Office Management: Maintain a tidy reception area, restock supplies, and ensure office equipment is in working order.
- Data Entry: Perform basic data entry tasks and update client databases with current information.
Qualifications
- Education: High school diploma or GED required.
- Experience: No prior professional experience necessary; we train the right candidates!
- Skills: Strong verbal communication skills with a professional phone manner.
- Technical: Basic computer proficiency and familiarity with Microsoft Office Suite (Word, Excel, Outlook).
- Personal Attributes: Highly organized, reliable, punctual, and possess a proactive "can-do" attitude.
- Physical Requirements: Ability to stand for extended periods and lift light boxes of supplies.