Job Description
Are you looking for a dynamic entry-level opportunity in New York? Apex Administrative Solutions is currently hiring a Data Entry Specialist & Receptionist to join our growing team. In this pivotal role, you will be the face of our company, managing front-desk operations while ensuring our data management systems are up-to-date and accurate.
We are seeking a detail-oriented individual who thrives in a fast-paced environment and is eager to learn. This is a fantastic opportunity to build a stable career in administrative support with room for rapid advancement.
Why Join Us?
We offer a comprehensive benefits package including health insurance, paid time off, and a supportive mentorship program for all new hires.
Responsibilities
- Front Desk Management: Answer multi-line phones professionally, greet visitors warmly, and direct inquiries to the appropriate departments.
- Data Entry Operations: Input and verify high-volume data with a focus on accuracy and speed using Microsoft Office Suite and proprietary CRM software.
- File Management: Organize, maintain, and digitize physical and electronic filing systems to ensure easy retrieval of documents.
- Scheduling: Assist with managing calendars, scheduling appointments, and coordinating meeting rooms.
- Communication: Draft and proofread internal emails and memos, ensuring all correspondence is clear and professional.
- Inventory: Monitor office supply levels and place orders as needed to keep the workspace fully operational.
Qualifications
- Education: High School Diploma or GED is required; some college coursework in Business Administration or a related field is a plus.
- Technical Skills: Proficiency in Microsoft Word, Excel, and Outlook is essential.
- Typing: Proven typing speed of 40+ WPM.
- Experience: Previous experience as a receptionist or in an administrative role is preferred, but we are happy to train the right candidate with a strong work ethic.
- Attributes: Exceptional attention to detail, strong organizational skills, and the ability to multitask effectively in a busy office.