Job Description
Join CityScribe Solutions as an Entry-Level Administrative Assistant and kickstart your career in Philadelphia's dynamic administrative sector! We're seeking organized, detail-oriented individuals to support our operations with exceptional clerical support. This role offers hands-on experience in data management, office coordination, and client communication – perfect for recent graduates or career changers. Enjoy competitive compensation, comprehensive benefits, and growth opportunities in a collaborative environment.
Responsibilities
- Accurately input, update, and maintain confidential data in company databases and spreadsheets
- Manage digital filing systems and ensure organized physical/digital record-keeping
- Coordinate calendars, schedule appointments, and arrange meetings for department staff
- Process incoming communications (emails, calls, mail) and route appropriately
- Assist with office supply inventory management and equipment maintenance
- Prepare routine reports, correspondence, and documents using Microsoft Office Suite
- Support administrative projects including data audits and process improvements
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 6 months of data entry experience with 10,000+ keystrokes per minute
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace
- Exceptional attention to detail with 99.5% data accuracy requirement
- Strong written and verbal communication skills
- Ability to multitask in fast-paced environment with competing deadlines
- Basic knowledge of office equipment (scanners, copiers, printers)
- Positive attitude and willingness to learn new systems and procedures