Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and kickstart your career in public service! We're seeking organized, tech-savvy individuals to support daily operations across multiple departments. This immediate hiring opportunity offers hands-on experience in document management, scheduling, and stakeholder communication. Perfect for recent graduates or career changers looking to grow in a fast-paced municipal environment. Enjoy competitive benefits, professional development, and the chance to make a tangible impact on our community.
Responsibilities
- Manage digital and physical filing systems with precision
- Schedule appointments, meetings, and facility reservations
- Process incoming communications (calls, emails, mail) and route appropriately
- Prepare routine reports, correspondence, and presentation materials
- Assist with onboarding new team members and training programs
- Coordinate office supplies inventory and procurement
- Support event planning for community outreach initiatives
Qualifications
- High school diploma or equivalent; college coursework preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Basic knowledge of office equipment (copiers, scanners, phone systems)
- Strong attention to detail and error-proofing abilities
- Ability to prioritize tasks in deadline-driven environments
- Excellent written and verbal communication skills
- Customer service mindset with professional demeanor