Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and kickstart your career in public administration. We're seeking organized, detail-oriented individuals to provide essential support to department heads and ensure seamless office operations. No prior experience required – we provide comprehensive training to help you thrive in this fast-paced environment. Enjoy competitive benefits, flexible scheduling, and opportunities for professional growth within California's vibrant public sector.
Responsibilities
- Manage calendars, schedule appointments, and coordinate department meetings
- Handle incoming communications (phone, email, mail) and direct inquiries appropriately
- Maintain digital and physical filing systems with strict confidentiality protocols
- Prepare documents, reports, and correspondence using Microsoft Office Suite
- Assist with procurement processes and inventory management
- Support event coordination and logistical arrangements
- Perform data entry and maintain accurate departmental records
Qualifications
- High school diploma or equivalent; college coursework preferred
- Strong written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Ability to multitask and prioritize competing deadlines
- Attention to detail with high accuracy in documentation
- Customer service mindset with professional demeanor
- Reliable transportation for occasional off-site meetings