Job Description
Join CitySolutions Group as an Entry-Level Administrative Assistant and launch your career in a dynamic, flexible environment! We're seeking organized, tech-savvy professionals to support our New York operations with adaptable scheduling options. This hybrid role offers the perfect blend of structure and flexibility, ideal for students, parents, or career-changers seeking work-life balance.
You'll be the backbone of our office, managing calendars, coordinating communications, and ensuring seamless daily operations. Our collaborative culture values initiative and growth – we provide comprehensive training and clear pathways for advancement. If you're detail-oriented, proactive, and thrive in supportive settings, apply today to become part of New York's thriving administrative community!
Responsibilities
- Manage executive calendars and schedule meetings across multiple departments
- Process incoming/outgoing communications (emails, calls, mail) with professionalism
- Maintain digital filing systems and ensure document security compliance
- Coordinate office logistics, including supply inventory and vendor communications
- Assist with travel arrangements and expense report processing
- Support onboarding processes for new team members
- Prepare routine reports and presentations using Microsoft Office Suite
Qualifications
- High school diploma or equivalent; associate degree preferred
- Basic proficiency in Microsoft Office (Outlook, Word, Excel)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to prioritize tasks in a fast-paced environment
- Professional demeanor with customer service mindset
- Flexibility to adapt to changing priorities and schedules
- Valid work authorization for US employment