Job Description
We are seeking a highly motivated Data Entry Specialist and Office Assistant to join our dynamic team in Seattle, WA. This is an urgent hiring opportunity for a detail-oriented professional who excels in a fast-paced office environment. If you have a knack for accuracy and a passion for organization, we want to hear from you immediately.
Why Join Us?
At Apex Data Systems, we value precision and efficiency. As a key member of our administrative team, you will play a crucial role in maintaining our database integrity and supporting daily operations. We offer a collaborative work culture and opportunities for professional growth.
Key Responsibilities:
- Accurately input customer and company data into various database systems and software applications with a focus on speed and precision.
- Maintain and organize physical and digital filing systems to ensure easy retrieval of information and compliance with company standards.
- Perform routine clerical duties such as answering multi-line phones, responding to emails, and managing incoming correspondence.
- Verify and correct data discrepancies to ensure high-quality reporting standards and error-free documentation.
- Assist with preparing invoices, reports, contracts, and other administrative documents.
- Collaborate with team members to streamline office workflows and improve overall operational efficiency.
Responsibilities
- Accurately input customer and company data into various database systems and software applications with a focus on speed and precision.
- Maintain and organize physical and digital filing systems to ensure easy retrieval of information and compliance with company standards.
- Perform routine clerical duties such as answering multi-line phones, responding to emails, and managing incoming correspondence.
- Verify and correct data discrepancies to ensure high-quality reporting standards and error-free documentation.
- Assist with preparing invoices, reports, contracts, and other administrative documents.
- Collaborate with team members to streamline office workflows and improve overall operational efficiency.
Qualifications
- High school diploma or equivalent required; Associate’s degree in Business Administration preferred.
- Proven experience in data entry, administrative support, or office assistance is highly desirable.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent typing speed with a high degree of accuracy (minimum 45 WPM).
- Strong attention to detail and the ability to multi-task effectively in a busy environment.
- Strong verbal and written communication skills, with the ability to interact professionally with clients and staff.