Job Description
We are seeking a highly organized and proactive Office Assistant to join our dynamic team in the heart of Philadelphia. This is an immediate hire opportunity for a dedicated professional who thrives in a fast-paced environment and is ready to make an immediate impact. If you have a knack for organization and a customer-first attitude, we want to hear from you.
Why Join Us?
- Immediate start available
- Competitive hourly rate ($18.00 - $24.00)
- Comprehensive benefits package
- Supportive and collaborative work culture
Responsibilities
- General Administration: Oversee daily office operations, manage incoming communications, and ensure the office runs efficiently and professionally.
- Scheduling & Coordination: Manage calendars, schedule appointments, and coordinate meetings for senior staff members.
- Document Management: Handle data entry, maintain filing systems (digital and physical), and prepare reports with a high degree of accuracy.
- Reception Duties: Greet visitors, answer multi-line phones, and direct inquiries to the appropriate departments.
- Inventory & Supplies: Monitor office supply levels, place orders, and manage vendor relationships.
- Event Support: Assist in organizing company events, team-building activities, and internal meetings.
Qualifications
- Education: High school diploma or equivalent required; Associate’s degree preferred.
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong attention to detail and the ability to prioritize multiple tasks effectively.
- Professionalism: Ability to maintain confidentiality and adhere to company policies.