Job Description
Are you a detail-oriented professional seeking a pivotal role in the heart of Boston? Horizon Executive Solutions is looking for a dedicated Administrative Assistant to join our growing team. In this role, you will serve as the backbone of our daily operations, ensuring seamless data management and administrative support for our diverse clientele. If you possess a sharp eye for data entry and thrive in a fast-paced office environment, we want to meet you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity for professional growth within a leading Boston firm.
- A collaborative and dynamic work culture.
We pride ourselves on accuracy and efficiency. As our Administrative Assistant, you will be responsible for maintaining our digital and physical archives, processing high volumes of data, and supporting executive leadership with daily tasks.
Responsibilities
- Perform high-volume data entry with a focus on accuracy and speed, ensuring all digital records are up-to-date and error-free.
- Manage incoming and outgoing correspondence, including email, phone calls, and mail, routing inquiries to the appropriate departments promptly.
- Organize and maintain physical and electronic filing systems to ensure quick retrieval of critical documents.
- Prepare, compile, and present basic reports and presentations using Microsoft Office Suite.
- Schedule meetings, coordinate calendars, and manage travel arrangements for senior staff.
- Assist with inventory management and procurement processes as needed.
Qualifications
- High School Diploma or GED required; Associate’s degree or certification in Administrative Assistance is a plus.
- Proven experience in data entry, office administration, or a related field.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) with advanced Excel skills (formulas, pivot tables) highly desirable.
- Typing speed of 45+ words per minute with a high degree of accuracy (95%+).
- Strong organizational skills with the ability to prioritize tasks in a dynamic environment.
- Excellent verbal and written communication skills.