Job Description
Are you a detail-oriented professional seeking a role that values your time and offers immediate financial flexibility? Apex Administrative Solutions is currently seeking a dynamic Office Assistant & Data Entry Specialist to join our thriving team in San Jose, California.
We pride ourselves on a fast-paced, supportive environment where accuracy meets efficiency. As a key member of our administrative team, you will play a crucial role in maintaining our operational excellence and ensuring our client data is managed with the highest level of precision.
Why Join Our Team?
- Daily Pay Option: Get paid when you work, not when the cycle ends.
- Modern Work Environment: Collaborative office space in the heart of San Jose.
- Professional Growth: Opportunities to expand your skillset in office management and data analytics.
Role Overview:
In this position, you will serve as the backbone of our daily operations. Whether it’s digitizing records, managing complex spreadsheets, or assisting with general office duties, your role is vital to our success. We are looking for someone who is self-motivated, tech-savvy, and ready to hit the ground running.
Responsibilities
- Execute high-volume data entry tasks with 99% accuracy, converting physical records into digital formats.
- Manage and organize electronic and physical filing systems to ensure easy retrieval and compliance.
- Process incoming and outgoing mail, packages, and faxes with speed and professionalism.
- Assist in the preparation of reports, invoices, and presentations using Microsoft Office Suite.
- Answer multi-line phone systems and greet visitors warmly, directing inquiries appropriately.
- Maintain office supplies inventory and coordinate with vendors for timely restocking.
Qualifications
- High school diploma or equivalent; Associate’s degree in Business Administration preferred.
- Proven experience in data entry and office administration (minimum 1 year).
- Proficient in MS Office (Excel, Word, PowerPoint) and Google Workspace.
- Fast and accurate typing speed (minimum 40 WPM).
- Strong organizational skills with the ability to multitask in a fast-paced environment.
- Reliable transportation and professional appearance.