Job Description
Welcome to Apex Administrative Solutions, where we pride ourselves on operational excellence and client satisfaction. We are currently seeking a dedicated and organized Night Shift Office Assistant to join our growing team in Boston, Massachusetts. In this role, you will be the face of our company during evening hours, ensuring our administrative operations run smoothly and efficiently while our daytime team focuses on growth.
This is a fantastic opportunity for a self-motivated individual to secure a stable, full-time position with a competitive benefits package. If you have a knack for detail-oriented work and thrive in a quiet, focused environment, we want to meet you.
Responsibilities
- Manage incoming calls and emails with a professional, courteous tone during night hours.
- Perform high-volume data entry and maintain accurate digital and physical filing systems.
- Assist with payroll processing, time tracking, and expense report verification.
- Coordinate schedules and manage calendar appointments for department heads.
- Monitor office inventory, including supplies and equipment, and place orders as needed.
- Ensure strict adherence to office security protocols and safety standards.
- Provide administrative support for special projects and ad-hoc reporting tasks.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Minimum of 1-2 years of experience in an administrative or office support role.
- Must be available to work night shifts (e.g., 5:00 PM – 2:00 AM).
- Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Exceptional typing speed (minimum 45 WPM) and accuracy.
- Strong problem-solving skills and the ability to work independently with minimal supervision.
- Excellent verbal and written communication skills.